Privacy Policy for Applicants and Employees
What is this Privacy Policy for?
felfel AG ("we") procure personal data(1) about you as our employees(2) during an application and within an employment relationship. Here we inform you about this.
Who is responsible for data protection?
The employer mentioned in the job advertisement or employment contract is responsible.
Contact for questions:
HR / Data Protection Officer
felfel AG
Räffelstrasse 24
8045 Zürich
For what purposes do we collect your personal data?
We process data for the following purposes:
Communication with you
Conducting the application process
Initiating, establishing, implementing, and terminating the employment relationship
Personnel administration (e.g., attendance planning, payroll, participation in Company Benefits, office planning, health protection)
Career planning, education, and training
Conduct and performance evaluation (e.g., qualifications), disciplinary measures
Provision and operation of infrastructure
Using and utilizing your work performance
Ensuring security (e.g., of networks and buildings), access controls, cyber defense
Management and development of the organization
Compliance (i.e., adherence to laws, etc.), legal proceedings, investigations
Further purposes about which we will inform you separately where possible and appropriate (e.g., events, employee surveys, third-party offers, advertising)
Which personal data do we collect?
Master data for the conclusion and execution of the employment contract
Data from the application, the professional career, and education and training that we receive in the application and in the course of the employment relationship (e.g., professional experience, education, references)
Data about you arising during the execution of the employment relationship (e.g., working hours, performance, potential and development, misconduct, qualifications, data on health, incidents, and investigations)
Financial data for the settlement and payment of wages and other remuneration (e.g., expenses)
Technical data arising for, within the scope of, or during the use of IT and office resources (e.g., IP addresses, usage data, accounts)
Data in work results/communication
Image and audio recordings e.g., during participation in events, during telephone and video calls
Further data that we cannot list exhaustively here, but which we will make known to you separately where necessary
With whom do we share your personal data?
Group companies (cf. our website) inter alia for administration purposes and central services, for personnel development, and for potential assignments at these group companies
Service providers who process your data on our behalf (e.g., IT providers) as well as those who do so on their own responsibility (e.g., insurance companies)
Authorities in the country and possibly abroad (e.g., social security, courts, supervisory authorities)
Business partners such as customers, suppliers, partners in projects, consultants, providers of Company Benefits
Other recipients such as media, the public (e.g., website visitors) or potential new employers, landlords, third parties (to whom we e.g. provide references with consent) as well as entities interested in acquiring our company or parts thereof or who are connected with you (e.g., your bank, family)
Does your personal data go abroad?
Yes, this is possible, to the EEA or UK, in connection with some online services to the USA, but exceptionally to any country in the world (conceivable primarily with online services that we use).
If it is a country without adequate data protection, we conclude contracts (so-called EU Standard Contractual Clauses), but may also rely on consent on a case-by-case basis or transfer data abroad because it is necessary for the performance of a contract, where it concerns data published by you, or it is necessary for legal proceedings abroad.
Your Rights
You have various rights, such as a right to information, the right to correction of incorrect data, and a right of objection. Contact the above contact or the HR department for this. We would inform you separately about any use of automated individual decision-making.
(1)Your personal data are all details that relate to you and can identify you directly or indirectly (e.g., via the Internet) (e.g., name, e-mail address, postal address, telephone number, image, depending on your profile).
(2)You are employees for these purposes if you enter into an employment contract with us, be it temporary, permanent, part-time, or full-time. This also applies to temporary agency workers or persons integrated into our operation externally.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.